Keep stakeholders informed of the milestones of your project that you announce, progress updates you distribute or any feedback or input that is sought. This will help to reduce confusion, boost engagement, and facilitate a quick resolution of issues. The first step is to identify your stakeholders and establish their individual needs and expectation. This can be done via surveys and stakeholder meetings. You can also participate in conference calls, observing conversations on social media, and more. This data will help you to determine how often to reach out to the various groups, what information they need and the format they prefer to receive it in.
Meetings are a good way to share information about the project with stakeholders and offer the opportunity to discuss concerns or questions and to brainstorm ideas. It is important to hold regular meetings like bi-weekly or monthly and invite all stakeholders. A portal or website for the project is an excellent way to share documents with the stakeholders and keep them updated.
It isn’t easy to meet all your stakeholders individually, especially if there are many. In these situations presentations are an excellent method of keeping them in the know. Videos can be recorded and shared online so that they are easily accessible to everyone involved. This method is also useful for teams that are located in remote locations. You can design targeted posts for specific groups and then send them the necessary information by using an application for managing projects that lets you label the participants based on policies (such as Quorum).