Many industries require secure transfer of sensitive documents to improve efficiency, enhance customer service and protect confidential data from cyber threats. Examples include financial services, healthcare and law enforcement.
While sending information via email is a fast and efficient method of communication however it’s not the most secure choice. Emails can be intercepted by spammers and hackers. It is important to use an encryption platform and protocols in order to block unauthorized individuals from accessing information.
Utilizing an online fax service to send confidential documents is a secure and secure alternative to email. It allows you to send documents without the need for an ordinary fax How can VDRs protect your data machine or an landline, and it can be accessed from anywhere with an internet connection. Many fax platforms also offer features such as digital signatures and redaction, which enable individuals and groups to sign and create documents.
When it comes to the storage of documents made of paper, be sure that they’re not thrown out on desks that anyone can access or place in the printer shared by others. It is also recommended to establish an orderly desk and regularly shred old documents to avoid them falling in the wrong hands. If you are using online storage, make sure that all information you upload is secure and requires multifactor authentication. You must also be able keep track of when and how a document was accessed, which is vital in the event of a data breach or other problem.